Organize subscriptions by project — and see what each one really costs

One long list of subscriptions answers a simple question: what am I paying in total? But it can't answer the question that usually matters more — what does this specific thing cost me? If you run a side project, freelance for a few clients, or just want to keep personal and work spending apart, a flat list quietly hides the numbers you actually need. Projects in Kadenz fix that.

Why one list isn't enough

Most subscriptions don't exist on their own. A single web app might have a domain, hosting, a database, an email service, and an AI API behind it — five separate charges, on five different dates, that together are the real cost of running that one thing. In a flat list they're scattered between your Netflix and your gym membership, and the only total you can see is everything added together.

So when you ask "is this project worth keeping online?" or "how much am I spending on this client?", you end up doing mental math against a list that wasn't built to answer it. Projects turn that math into a number you can just read.

What a project is in Kadenz

A project is a labelled group you can file subscriptions under — an app you're building, a client, a business, or just "Personal." Each subscription belongs to one project (or none, which we call Personal), and each project gets its own color so it's easy to spot at a glance.

That's the whole idea. No complex hierarchy, no tags to maintain — just a way to say "these five charges belong together" and then see them as one.

Set it up in under a minute

Creating a project is quick, and you can do it whenever the need comes up:

• Open the project menu and add a project — give it a name like My SaaS, Acme client, or Business.
• Assign subscriptions to it, either when you add them or by editing ones you already track.
• Anything you don't assign stays under Personal, so nothing gets lost.

You don't have to organize everything up front. Add a project the first time you think "I wish I could see these together," and move a few subscriptions into it.

See what each project really costs

Once your subscriptions are grouped, the filter pills at the top — All, Personal, and one per project — let you switch views instantly. Pick a project and the entire dashboard reframes around it: the headline total becomes that project's monthly (or yearly) spend, the breakdown shows where its money goes, and the upcoming renewals list narrows to just its charges.

Switch to a client's project and you're looking at exactly what to bill back, or to a side project and you can decide in one glance whether it's still earning its keep.

Flip back to All and you've got the big picture again. Same data, two lenses — the total you're spending, and the cost of each thing you're spending it on.

A few ways people use projects

The feature is deliberately open-ended, but here are patterns we see:

• Indie developers put each app's domain, hosting, and AI costs under its own project, so "what does this app cost to run?" is a single number.
• Freelancers and agencies group tools by client, making it easy to pass through or reconcile costs.
• Anyone with a business separates work subscriptions from personal ones, which makes bookkeeping and expense time far less painful.
• Side-project people keep each experiment in its own bucket and can see, honestly, which ones are quietly draining money.

It works with everything else

Projects don't replace the rest of Kadenz — they sit on top of it. Inside any project, subscriptions billed in different currencies still convert into one clean total using daily rates. Renewal reminders still fire before each charge. And if a subscription renews at a higher price than you're paying now — the way domains and promo-year tools often do — you can record that renewal price so the reminder tells you the real amount coming.

The result is a tracker that answers both questions at once: your true total across everything, and the honest cost of each project inside it.

Kadenz is free for up to 10 subscriptions on web and mobile, projects included. Group your first project the next time you catch yourself wondering what something actually costs — it takes about a minute, and you won't guess again.

Frequently asked questions

Can a subscription belong to more than one project?

Each subscription lives in a single project, which keeps every total accurate — a charge is only ever counted once. Anything you don't assign stays under Personal, so your overall total is always complete.

Do projects change my total spend?

No. Your all-projects total is always the sum of everything you track. Projects just let you filter that total down to one group at a time, so you can see a single project's cost without losing the big picture.

Is the Projects feature free?

Yes. You can create and use projects on the free plan, alongside tracking up to 10 subscriptions across web and mobile. Kadenz Pro removes the subscription limit when you're ready for more.